The Steps to Implementing a Successful Risk Management Program

 

The Steps to Implementing a Successful Risk Management Program

By Tracy Fitzgerald

The thought of implementing a new Risk Management program or changing a current model can often be a daunting task for management. Where does one begin and how does a program become embedded in an organisation?

When thinking about establishing a program it is worth taking the time to start small and gradually increase the level and span of the program over time. Risk Management programs should be dynamic and adaptable to the organisation and its environments.

It is vital that the concept of Risk Management and its benefits are communicated across the organization so that each team embraces it by understanding the long term effects that a successful (and unsuccessful) program will have on the organization. To successfully introduce the idea of Risk Management to the organization, follow these steps:

  1. Acknowledge and understand the practice of Risk Management

Acknowledging the need for a Risk Management program and the long term benefits it can bring to the organization and the industry in which you operate in will help you to communicate the plan to the wider team as you progress. Understanding what a Risk Management program is will be key to its design and ultimately to its success when implemented throughout the organization.

  1. Communicate the plans for a Risk Management program to all staff

Communication is the key to successful change. Consistent, relevant and timely communication to all stakeholders within the organization will be crucial to achieving buy-in when the program is being designed, implemented and when feedback is sought.

  1. Educate staff in Risk Management in ways they can understand and with examples they can relate to

Communication and education go hand-in-hand. It is not enough to tell staff that a Risk Management Program is being implemented, you need to educate them on what it involves, how they will be impacted and the benefits it will bring to the organization operationally and strategically.

  1. Work with all department and teams to develop a Risk Management Framework that is suitable for the organization,

When designing a Risk Management Program, involving members from all levels of the organization will be key to its effectiveness and longevity. Rather than taking a helicopter view of the organization, deep dive into the different areas of the business and incorporate these into the program. This can be done by setting up cross-departmental teams and working groups. Working with cross-departmental teams will also play an integral part to the buy-in levels when implemented. Be sure to take into account regulations, organization goals, resources and skills available both internally and externally.

  1. Encourage a culture of accountability and transparency throughout the organisation at all times

Ensure that a culture of accountability and transparency for all actions taken is developed and nurtured across the organization from the early stages when implementing a Risk Management program. This will be a fundamental part to the program and its integrity.

  1. Give staff the resources they need in order to keep up to date with Risk Management practices

All those involved in the Risk Management process that fallout from the program, as well as those who have a general interest, should have access to materials which will allow them to keep on top of new process and procedures (internally and externally), best practices and regulatory updates. This information should not be difficult for staff to find and access.

For a Risk Management program to be successful it is very important that the purpose of its introduction into the organization and the importance of each teams buy-in is effectively communicated in a timely manner.

Would you like to know more about implementing a successful Risk Management program? Contact ViClarity today for by:

Email: info@viclarity.com
Phone: 01 902 2859

We are also available to answer any questions on live chat on the ViClarity website at www.viclarity.com.